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Hi I'm Rachael, Online Business Manager and Systems Strategist, helping you cut through the overwhelm and optimise your business!

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I bet 80% of your to-do list is down to poor proce

I bet 80% of your to-do list is down to poor processes and lack of systems… 🙊

I see you 6 or 7-figure entrepreneur, offering premium offers, charging premium prices but delivering lacklustre client services by using outdated, complicated and confusing processes. 👀

And that’s if you’ve even got a process in place AT ALL.

Having the right system in place can free up your time, energy and resources so you can focus your attention elsewhere and are invaluable when it comes to creating a sustainable business that enables some downtime.

➡️ But which system do you choose?
➡️ Where do you even start?
➡️ How can you cross everything over smoothly without it taking hours of your time?

This is where the Custom Systems Build comes in, a 90-minute deep dive into your business including hand systems support from me throughout.

Learn how to implement a system that is best for your business as well as receive full set-up and cross-platform integration to make things as seamless and smooth as possible.

Ready to get more of your time back? ⏰

Click the link in bio @rachaelgunn_obm to download my pricing + services guide for more information on the Custom Systems Build.

#organisedlife #virtualwork #businessstrategy #businessoperations #outsourcing #entrepreneurhacks #clientattraction #femalebuilt #solopreneursuccess #womenbusinesses #businesschicks #collaborationovercompetition #womeninbusinessuk #businesssupport #smallbusinesshelp #beyourownbosstoday #streamlining #purposedrivenbusiness #virtualbusinessmanager #biztips #creativechics #forbes30under30 #businesssystems #purposedrivenwomen #womenbuildingwomen #workingremotely #femaleleadership #bossbabeceo #lovemybiz

If I’m the “Queen of Systems” my tech VAs ar

If I’m the “Queen of Systems” my tech VAs are my privy council. 👑

And I’d be extremely lost and stuck without them.

Here’s the thing..

I’d consider myself relatively tech-savvy and can do a reasonable amount of the tech side to ensure smooth and streamlined systems.

But I’ll be honest, tech isn’t my core skill set in terms of services I offer because tech is only one part of systems remember 😉. I do, however, need to have a working knowledge of it to be able to recommend tech tools to my clients and be able to deploy a fix in less complex tech emergencies.

However - Tech VAs tend to be responsible for a higher level of business critical tasks than any other VA role. Correctly functioning tech also has a BIG part to play in overall team efficiency and customer experience.

So naturally, when a Tech VA quits, out of all the other roles in a team,my heart drops.

Because I have consistently found it is the hardest role to replace with minimal impact on business operations.

Here’s where OBMs need to take note..

When walking into a new business make sure you have created the SOPs and business continuity plan for the Tech VA's role (they also need to be able to take holiday). They can be often de-prioritised because it *feels* complicated and isn’t a quick win.

Because if things don’t quite go to plan, without having a basic understanding and knowledge of the fundamental operational tasks within the business (not just living in your Tech VA’s head), expect the small but monumental things like checkouts not working because a plug-in hasn’t been updated!

(I’ve been there 😅)

Huge shout out to @fruitfulandco and @monirocksyoursocks – two tech VAs that save me on the daily and help me sleep soundly at night!

Shout your tech VAs below ⬇️

This is the biggest challenge most business owners

This is the biggest challenge most business owners have… 👇🏼
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They know what they want…
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They know what they need…
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But they *don’t* know which system (if any!) is the right one for the job…
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And I get it.
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Because to be honest, if you’re not a systems nerd like me there are A LOT of choices which can just be confusing, overwhelming and stressful. 😐
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And if you’re going to these lengths to implement a new system, you want to make sure it’s the right system for your business.
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This is where my Custom Systems Build session comes in, an opportunity for you to get my ears, eyes and expertise on your business so we can implement the right system for your needs.
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Here’s what’s included:
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✅ 90 minutes intensive to deep dive into your business & identify the current operational bottlenecks
✅ Customised system & tech platform recommendations including Workflow design, optimisation & process mapping
✅ Full set-up & cross-platform integration
✅ One-time project between 2 weeks & 2 months in length
✅ 1:1 digital support via Slack
✅ Custom created training vault & resource library
✅ 60 minutes 1:1 training call with a full walkthrough of your new system
✅ 4 weeks post-delivery support via Slack
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Is this all you’ve ever wished for and more?
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I thought as much 😉.
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Complete the application form in the link in my bio for more details and get your seamless system set up in no time. 💫
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#ukbusinesswomen #collaborationovercompetition #femalefounder #womenempowerwomen #businessfreedom #digitalentrepreneurs #sisterhoodovercompetition #freelancingfemales #smallbusinessgrowth #femalebizowner #scaleyourbusiness #businessgrowthstrategy#onlinebusinessmanager #purposedrivenbusiness

Are you guilty of hiring an OBM when in reality yo

Are you guilty of hiring an OBM when in reality you’re actually lacking a system? 👀

(I know some of you are guilty of this so keep reading 😬👇🏼)

Unless you’re hiring an OBM for a lot of hours to implement systems and run your day to day operations, it’s not an OBM you necessarily need to sort out the chaos, it’s a system.

I see this time and time again where my clients think to gain more hours in their day they just need to delegate more. Whilst this is true in some instances, you actually need the systems in place to be able to delegate to else all the tasks will ultimately come back to you.

An OBM will be able to achieve a lot more a lot quicker if they come into a business with functioning systems and not have to second guess what’s in your head.

And no amount of team members are going to help this…

And ultimately, once you have systems in place, they end up doing the heavy lifting so you can achieve more by doing less. 💪🏼

Things to consider before implementing systems:

👉🏻 Where in your business do the operations need systemising?
👉🏻 What tasks are taking up too much time, energy or resource? How can these be streamlined?
👉🏻 Where in your operations can team members help? What’s needed for them to assist?
👉🏻 What do you need in place for your team for them to work efficiently and effectively?

➡️ Now the important question… Favourite Friends character?

Ready… set… GO! 🟢👇🏼

📸 knowyourmeme.com

#smallbizowner #goaldriven #creativebusinessowner #9tothrive #femaleentrepreneurship #femaleentrepreneurmovement #smallbizlife #localbusinessowners #womenbusinessowners #purposedrivenwomen #smallbiztips #growyourbusinessnow #businessinheels #womenwholead #clientservice #streamlining #femalebizowner #companyofone

Are you in the brink of scaling your business?

I can guess you’re in one of two places…

1️⃣ Needing to hire a team
2️⃣ Starting to manage a team

And from past experience with clients I would say you are in a state of mild panic? 😳

Did I guess right?

Keep reading ⬇️

Whilst some team management skills do overlap with general business skills, there are things that you need when managing a team that might be different to what you’re used to.

Things such as patience, empathy, clear communication channels, leadership, ability to motivate, delegation, organisation and much more. 🤯

This is where I come in 😏

In my corporate life, I managed teams of 15+ people and was the department lead for the design and implementation of a recruitment strategy that took the size of our department to 120 + people.

And I’ve taken years of knowledge from my corp life coupled with my clients struggles that I deal with everyday to create ✨The Team Management Bundle✨.

To ensure that you execute the hiring and training processes in a way that sets BOTH you and your new team member up for success ➡️ click the link in bio to purchase yours from The Systems To Swipe™ shop today!

You’ll get:
☑️ 5 x ClickUp Templates
☑️ 7 x Google Doc Templates
☑️ 4 x Airtable Templates
☑️ Video + written walkthroughts on how to utilise and personalise every template

What are you waiting for?! Go, go, go!

#outsource #womanceomindset #femalebusinessowners #businessownertips #streamlining #hersuccess #organised #onlinebusinesssupport #workfromwherever #succeedtogether #calendarmanagement #savvybusinessowners #solopreneurship #femaleentrepreneurassociation #creativeladydirectory #femaleentrepreneurmovement

Ready to take your business up a notch in Q3? 🚀

Ready to take your business up a notch in Q3? 🚀

We’re fast approaching Q3 which is one of my favourite times to check in with my business goals from Q1 to review, revise and refine them.

How many of you had “Hire a team”, “Work less but earn more” or “Be less involved in my business” as your goals for 2022? 👀

I see you!

And clearly, there are plenty of benefits of implementing systems and tech in your business:

✅ Increased efficiency
✅ Increase in time capacity
✅ Increased productivity
✅ Improved customer satisfaction
✅ Reduced operational errors

And a huge advantage of implementing the right systems in your day to day operations is the opportunity to take your business from a small, start-up to an established, seasoned and respected fully-fledged and functioning business.

Ready and raring to implement and integrate some systems in your business but not sure where to start? 🚀

Want a hands-off approach with a trusted operations expert who can design the best system for your business needs AND support you with a full set-up and integration of all your favourite platforms? 💁🏻‍♀️

DM me the word “BUILD” to dive into all the details of my signature “Custom System Build” sessions. 💫

#sisterhoodovercompetition #freedombasedbusiness #femaleambition #businessgrowthstrategy #growyourbusinessnow #100kclub #femalesmallbiz #workingremotely #purposedrivenbusiness #bosswomen #businessownership #womenontherise #womanowned #bosswoman #femaleentrepreneurlife #empowerher #bossbabemovement #goaldiggers #femalecreatives #femalebusinessowners #entrepreneurskills #bossbabesquad #biztips #fempreneur #femalesmallbusinessowner #workfromwifi #mycreativecommunity #sixfigurechick #companyofone #shemeansbusiness

Are you day dreaming about a business that flows e

Are you day dreaming about a business that flows easily and effortlessly?
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As you’re all probably aware, I LOVE implementing systems in my business to take away the stress and let everything flow easily and effortlessly.
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And I also love nothing more than finding the best systems that I can recommend to clients to increase the organisation, productivity and revenue of their business. 📈
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The end game is to create a business that operates like clock worth with minimal intervention from you or your team. 🥳
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And if you like the sound of Zapier then we have *just* the thing for you!
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Implementing systems and processes doesn’t have to be overly complicated or messy and with our FREE Zapier bundle, you’ll have your own step-by-step system designed to give you back MORE time in your day!
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This is PERFECT for you as an introduction to systems with…
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🔥 7 ready-made for you zap templates
🔥 A walkthrough, step-by-step video showing you how to import and customize your new zap templates
🔥 Tips on how to create and build your own zaps
🔥 A walkthrough video on how to build your own zaps from scratch
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Click the link in bio NOW to download yours! 🎉
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#businesschicks #outsource #remoteassistance #thisgirlmeansbusiness #builtbyme #womenofimpact #femalebuilt #bizgrowth #smallbusinesswoman #femalesmallbusinessowner #smallbusinesswomen #businessautomation #bossbabeceo #virtualbusinessmanager #lovemybiz #womenwithambition #selfemployedwomen #solopreneurship #biztip #productivitytip #workingremotely #womenwholead #businessstrategy #buildingmyempire #entrepreneurspirit #businessprofessional #womanbusiness #businessautomation #femalesmallbusinessowner

Struggling to separate your SOPs from your systems

Struggling to separate your SOPs from your systems? 🤪

(Make sure to save this post as your go-to guide)

👩🏽‍💻 SYSTEM – A defined method or set of procedures regarding specific activities to achieve a specific result.

📋 PROCESS – A series of actions or tasks to ensure the delivery of a specific objective.

🔗 WORKFLOW – A sequence of tasks necessary to take something from idea to implementation.

💻 TECH – The software and hardware that helps an organisation run operationally.

📈 SOP – Standard Operating Procedure – A standardised documented process to ensure consistent delivery of a task.

Learning the systems lingo doesn’t have to be confusing with me on hand 😉.

👉🏻 Remember to save this post as your must-have manual.

#ukbusinesswomen #collaborationovercompetition #femalefounder #womenempowerwomen #businessfreedom #digitalentrepreneurs #sisterhoodovercompetition #freelancingfemales #smallbusinessgrowth #femalebizowner #scaleyourbusiness #businessgrowthstrategy #onlinebusinessmanager #purposedrivenbusiness #9tothrive #workingremotely #businesssystems #femalebusiness #womenbusinesses #businessmanagers #businessownership #businessstrategist #womenbusinessowners #autobiz #empirebuilder #ukbusiness #bossbabesquad #bossladymovement #womaninbiz #shemeansbusiness

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